Who We Are

IScreenYouScreen.com Ltd (‘we’ or ‘us’ or ‘our’) gather and process your personal information in accordance with this privacy notice and in compliance with the relevant data protection Regulation and laws. This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why and when we process your personal data.

IScreenYouScreen.com Ltd’s registered office is at 146 High Street, Billericay, Essex CM12 9DF and we are a company registered in England and Wales under company number 06956615. We are registered on the Information Commissioner's Office Register; registration number ZA175087, and act as the data processor when processing your data. Our designated Data Protection Officer/Appointed Person is Simon Houlton, who can be contacted at 1^st Floor, 107 High Street, Billericay, Essex, CM12 9AJ or by email: simon.houlton@iscreenyouscreen.com

Information That We Collect

IScreenYouScreen.com Ltd processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our products and services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than as specified in this notice.

The personal data that we collect from is: -

• Name
• Date of Birth
• Home Address
• Personal Email
• Business Email
• Home Telephone Number
• Mobile Telephone Number
• National Insurance Number
• Passport Number
• Driver’s License Number
• Credit information
• Criminal history information

We collect information in the below ways: -

• Our online application form

How We Use Your Personal Data

IScreenYouScreen.com Ltd takes your privacy very seriously and will never disclose, share or sell your data without your consent; unless required to do so by law. We only retain your data for as long as is necessary and for the purpose(s) specified in this notice. The purposes and reasons for processing your personal data are detailed below: -

• We collect your personal data in the performance of a contract or to provide a service to our customers for the purpose of employment screening/reference checking to enable our customers to make an informed hiring decision.

IScreenYouScreen personnel have no access to any data collected by your employer for the purposes of employment screening. Any personal data processed via IScreenYouScreen data can only be accessed by your employer or a third party organisation acting under contract on their behalf such as an employment agency or pre-employment screening company. 

Your Rights

You have the right to access via your employer (the Data Controller) any personal information that IScreenYouScreen.com Ltd processes about you and to request information about: -

• What personal data we hold about you
• The purposes of the processing
• The categories of personal data concerned
• The recipients to whom the personal data has/will be disclosed
• How long we intend to store your personal data for
• If we did not collect the data directly from you, information about the source

If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask the Data Controller to correct and/or complete the information and they will strive to do so as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.

You also have the right to request via your employer (the Data Controller) erasure of your personal data or to restrict processing (where applicable) in accordance with the data protection laws; as well as to object to any direct marketing from us. Where applicable, you have the right to data portability of your information and the right to be informed about any automated decision-making we may use.

Sharing and Disclosing Your Personal Information

We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement.

Safeguarding Measures

IScreenYouScreen.com Ltd takes your privacy seriously and takes every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures in place, including: -

• Infrastructure Security – Our system is entirely hosted on AWS which complies with a vast array of security standards, including: ISO 27001, PCI DSS Level 1, SOC 1,2&3.
• Client Isolation – client access controls are enforced at a domain level within the codebase, preventing accidental or malicious cross-client access.
• Network Segregation – web servers sit on public subnets with restricted ports enabled, application and database servers sit on private subnets with security groups restricting access to known web and application servers and ports.
• Data Security – databases are on private subnets; backups are held within a secure repository; attachments are held in a private object store and released through a temporary signed url valid for 10 minutes.
• Transport Encryption – all internet facing traffic is restricted to TLS 1.2.
• Web Application Firewall - protects the service with content and connection filtering.

Transfers Outside the EU

Personal data in the European Union is protected by the General Data Protection Regulation (GDPR) but some other countries may not necessarily have the same high standard of protection for your personal data. IScreenYouScreen.com Ltd does not transfer or store any personal data outside the EU.

Consequences of Not Providing Your Data

You are not obligated to provide your personal information to IScreenYouScreen.com Ltd, however, as this information is required for us to provide your employer with our services, we will not be able to offer some/all our services without it.

How Long We Keep Your Data

IScreenYouScreen.com Ltd only ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations.

• Sensitive data (NI, Passport, Driving Licence, etc.) is wiped 180 days after screen completion
• Retrieval of attachments and sensitive data items are recorded in the audit log.
• Attachments are automatically permanently deleted 180 days from the upload date.

Lodging A Complaint

IScreenYouScreen.com Ltd only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with your employer on whose behalf we are processing your data.

Consent

IScreenYouScreen.com Ltd take your privacy seriously and will only process your personal data with your consent and in accordance with the terms stated in our Privacy Notice.